hhschools

HHSCHOOLS CLOUD SYNC

SHARE. EDIT. VIEW.

hhschools Cloud Sync

hhschools Cloud Sync delivers workflow tools that let you collaborate beyond the four walls of your business, all with best-in-class security too, so sharing your projects is secure.

AGILE

EASILY ACCESS YOUR HHSCHOOLS PROJECTS ANYWHERE

Check in, check out, upload, crop, cull, and submit orders in the hhschools software you know and love, when you’re on the go.

AFFORDABLE

$10 PER PROJECT WITH 500 IMAGES FOR 12 MONTHS

Only pay for what you use. Designed to bring scalability to your business wherever you are. No need for contracts with big price points. The fee above covers the cost of the project and up to 500 images living in the cloud for 1 full year. Need more images? No problem. See pricing below.

SECURE

We take the trust you have put in us to protect your projects seriously. And with cloud-sync that doesn’t change. Your projects are stored in a highly secure cloud. With the user management and permissions controls, you decide who has access to your projects and what they can do.

Already have hhschools and ready to use cloud-sync for your projects? Here is what you need to do:

STEP 1. ADD PROJECT TO CLOUD

You will create the project in hhschools like you do today. When you are ready to share the project with someone outside your local network, you can add it to the cloud. At that point, the project is managed in the cloud and accessible to you and the team members to whom you wish to grant access.

STEP 2. WORK REMOTELY ON PROJECT IN CLOUD

Once the project is in the cloud, you or a member of your team can check out the project to work on it. This could be cropping, culling, entering missing data, submitting orders… you name it. When you are done, check it in for someone else to work on.

While a team member has the project checked out, another team member can view the last updated version of the project in a read-only view (we see people using this to help their customer service support).

STEP 3. REMOVE PROJECT FROM CLOUD

At some point you will no longer need the cloud to manage the project–like at the end of the season. Simply move it from the cloud back to your local computer. From that point forward you will be able to access it from your local network.

ACTIVATE CLOUD SYNC

We have built cloud-sync to work with hhschools on your computer. And we also understand you need a fast way to share work on a project with someone not next to you. So, we created hhschools cloud-sync to share the low-res images and data with the other collaborators. With that in mind, here are the kinds of work you can do with a cloud sync project.

WHEN THE PROJECT IS CHECKED OUT Local Remote
Access project Yes Yes
Import data Yes Yes
Import images Yes No
Studio edit/retouch the images Yes No
Cull Yes Yes
Pre-Upload the high-res images (HRPL) Yes Yes
Edit data Yes Yes
Import orders Yes Yes
Crop Yes Yes
Submit orders Yes Yes
Run reports Yes Yes
Back up project Yes No
Remove project from cloud Yes No

Once the owner activates cloud sync for your account, it’s time to add users to your team. You can do this on the Manage Users and Roles page. Use the permissions table below to determine what role each user of your team should have.

hhschools Permissions Viewer Editor Admin Owner
Add projects to the cloud Checkmark Checkmark Checkmark
Check in/out projects Checkmark Checkmark Checkmark
Edit cloud projects Checkmark Checkmark Checkmark
View cloud projects Checkmark Checkmark Checkmark Checkmark
Cloud Sync Account Permissions Viewer Editor Admin Owner
Activate Cloud Sync Checkmark
Manage users and roles (except owner) all users
View cloud sync dashboard Checkmark Checkmark Checkmark Checkmark
Transfer projects from the cloud Checkmark Checkmark Checkmark
Delete cloud projects Checkmark Checkmark
Force-unlock a cloud project Checkmark Checkmark
View cloud sync charges Checkmark Checkmark
Update credit card Checkmark
Deactivate cloud sync Checkmark

Here are some of the questions we’ve been getting (in case you had the same question):

DO I STILL NEED TO DO BACKUPS?

Yes!!! Remember, the hhschools Cloud-Sync Workflow is all about making your life easier, not replacing those trusty backups. Cloud sync manages the complications that can come when sharing work with a team that is not sitting right next to you. And at the end of the day, you are still responsible to back up your projects at your studio.

DO I NEED TO STORE ALL OF MY PROJECTS IN THE CLOUD?

The beauty of the per project pricing allows you to decide which projects you store in the cloud and which ones you store locally. At a certain point, you will no longer need instant access to your projects from anywhere. For each project that may be different. And whenever that is, you can download that project from the cloud. You have the power to decide.

WHAT IF I WANT TO RETOUCH MY IMAGES?

With cloud-sync you can still do that. You can do it from the computer/network that imported, and still has local access to the high-resolution images. Bottom line is you need access to your high-res images if you want to modify them.

DO I HAVE TO STAY CONNECTED TO THE INTERNET TO WORK ON MY CLOUD PROJECTS?

While a project is checked out, you can work on your project both while you’re connected to the internet or while you are offline. This is because the local install of hhschools has all the data and low-res images to work on the project.

CAN MORE THAN ONE PERSON ACCESS THE SAME PROJECT AT THE SAME TIME?

While the project is checked out, another computer or location can view a read-only version of it for from the last check-in. This is helpful for your customer service team.

HOW CAN I TELL WHO HAS THE PROJECT CHECKED OUT?

Each user on your team will have their own login to access your projects. When attempting to access the project, you will see a message indicating which user has the project checked out.

THIS IS MY FIRST TIME WITH REMOTE WORK. GOT ANY TIPS?

When to work remotely and when not to, is ultimately a decision you need to make. But if this is your first time in this space, here are a few things to consider:

  • Think through your company remote worker philosophy and policies before starting to use this capability. Remote work can be difficult to reel back in once you start doing it.
  • Consider putting a computer usage agreement signed by each employee.
  • Each studio employee should have their own account on the H&H website with the proper permissions set.
  • We highly recommend that you have remote employees still use business provided computers with your up-to-date antivirus installed on each computer.
  • Remember – when you give access to a person who is not in your office to work for you by viewing or modifying student data and images, you do not have visibility of their work environment and habits, or their productivity.
  • Please take the time to think through what managing remote work will entail and take the time to get a clear mutual understanding of expectations with anyone who may work remotely before enabling remote work.

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